Nine Things You Need to Know About Business Credit

Credit can be a valuable tool when used wisely.

By William Lynott

Recent developments in our challenging economy have served to dramatize how credit can be a valuable friend or a dreadful foe.

Used sensibly, credit can be a powerful asset in your business life. Use it carelessly and it can become your worst enemy. You may not need to use credit every day, but when you need it, you can’t afford to have the door closed in your face.

Here are nine ways to put credit to work for you and your business.

1. Know your score and have a DUNS number.

If your credit score is good, it will be easy for you to get credit when you need it. If your score is considered bad, you may find it impossible to get credit from anyone.

If you are operating your business as a sole proprietor or partnership, it isn’t possible to separate your personal credit from your business credit—your score for both will be the same. To learn more about how your credit score is calculated, see the Federal Trade Commission’s information site.

The three credit reporting agencies—Equifax, Experian, TransUnion—are required by law to provide you with a copy of your credit report once every 12 months at your request. Definitely order the free report. You can do so online at www.annualcreditreport.com, or by calling (877) 322-8228. See the table showing the three major credit bureaus for more
information about the credit reporting agencies.

No doubt your business is incorporated, but make sure to register it with Dun & Bradstreet if you haven’t already done so. You can do so here. Be sure to use your business’ legal name when doing so, as the registration will provide you with a DUNS number.

The DUNS number is a unique nine-digit sequence recognized as a universal standard for identifying and keeping track of the more than 120 million businesses in the D&B database. There is no fee for this service and a DUNS number will help to establish your credibility with suppliers and vendors.

2. Know how to improve your credit score.

  • Pay your bills on time. This is the smart way to handle credit. Late or missed payments are a sure way to lower your score and incur hefty late fees and finance charges.
  • Avoid large balances. Outstanding balances larger than about 25% of your credit limit are a red flag to financial institutions.
  • Avoid closing out a credit card account and transferring the balance to another card. This can hurt more than it can help. Each time you close an account, you lower your overall credit limit. Thus, your existing debt becomes a larger percentage of your credit limit.

3. Stay away from the minimum payment trap.

Whenever possible, don’t charge more than you can pay off in full when your monthly credit card bills arrive. When you pay the full balance on your credit card bill each month, you’re taking advantage of an interest-free loan from the card issuer. That’s the smartest way to use a credit card.

If you make only minimum payments on a significant balance, it can take years—and sometimes tens of years—to pay off the full debt. Once you fall into the minimum payment trap, it can be difficult if not impossible to dig your way out.

4. Don’t cancel unused credit card accounts all at once.

If you have several credit card accounts but use only a few of them, it’s best to close out the unused ones. Just the same, be sure to keep the cards you’ve had the longest and cancel the newest cards. The credit reporting agencies like to see a long record of prompt payments. Too many new cards will tend to lower your credit score.

If you have more than one or two unused cards, spread out the cancellations over a period of several months. A rash of card cancellations in quick succession is another red flag for the monitoring agencies.

5. Think twice before opening new credit card accounts.

If your business doesn’t already have a long and favorable credit history, opening a new credit line will tend to lower your score. New accounts lower the average age of your accounts. That, in turn, affects your credit score.

6. Consolidating credit card balances is not a cure.

You’ve seen the advertisements: “Consolidate all your credit card debts into one low-payment loan and we’ll negotiate with your creditors to reduce your debt.”

Don’t believe it.

Once you allow yourself to get into unmanageable debt, there’s no easy way out. Debt consolidation may sound like an easy cure, but many professionals and business owners have discovered that so-called debt consolidation led them down the road to an even more burdensome debt load.

“Consolidating debts may be only digging yourself into a deeper hole,” says Brent Neisner, a certified financial planner in Greenwood Village, Colorado. “Before you take that step, you should ask yourself how you got into debt trouble. Overspending almost always involves emotional and psychological issues that aren’t going to go away by treating the symptoms.”

7. Eliminate pre-approved credit card offers from your mailbox.

Those pre-approved credit card offers that find their way into your mailbox represent a temptation for identity thieves who might try to open new credit accounts in your name or the name of your business.

You can opt out of receiving these offers by visiting the official Consumer Credit Reporting Industry website, or by calling (888) 567-8688 to opt out over the phone.

8. Be aware of the differences between debit cards and credit cards.

While there are many similarities between debit and credit cards, the differences can significantly affect the cash flow in your business.

It’s easier to qualify for a debit card than a credit card. That’s because there’s no credit involved. When you use a debit card, you must already have the money in your business account at the bank. Your purchase is debited to your account electronically as soon as you make your purchase.

Using a debit card is almost like using cash. Unlike writing a check, using a debit card saves you from having to show identification when you conduct a transaction. Having a debit card not only frees you from carrying cash, it will be more readily accepted than checks where you aren’t known.

However, debit cards carry their own set of disadvantages that you need to know about. Unlike credit cards, debit cards give you no grace period for paying your bill. The money is deducted from your account immediately each time you use it.

Keeping your account in balance can be a problem. It’s easy to misplace a receipt and forget to notate the transaction in your check register. That can result in overdrawn accounts and financial penalties.

While you get protection from liability due to fraud on both credit card and debit card purchases, debit cards do not offer the same protection as credit cards in the case of defective or unsatisfactory merchandise.

With credit cards, you may dispute errors or unauthorized charges and withhold payment until the matter is resolved. This allows you to use the money while the credit card issuer investigates the circumstances. With a debit card, your money is irrevocably spent the moment you complete the transaction.

If you pay off your credit card balances in full each month, the last thing you need is a debit card. You’re now enjoying up to 30 days of free use of someone else’s money. This is “using the float” which is the period between the purchase date and when the money is actually withdrawn from your account. In this case, you should congratulate yourself on your financial acumen and hang on to those credit cards.

9. Never commingle business and personal funds.

Not only is mixing your business and personal finances together an open invitation to problems with the Internal Revenue Service, it complicates your recordkeeping and management of your cash flow. You must maintain separate business bank accounts and make all of your business credit purchases on a separate business credit card.

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Some experts compare unwise use of credit to using drugs: It can offer short-term pleasure in exchange for long-term pain. Once the Credit Monster gets his hooks in you, it can be painfully difficult—and sometimes impossible—to free yourself.

All the same, credit in itself is not harmful. Used skillfully it can be a profitable tool for managing your business affairs. Use these nine tips to help make credit one of your business assets, not one of your liabilities.


Bill Lynott is a management consultant, author, and lecturer who writes on business and financial topics for a number of publications. His book, Money: How to Make the Most of What You’ve Got, is available through any bookstore. You can reach him at wlynott@cs.com or through his website: www.blynott.com.